how to politely correct someone about your name via email

Please, continue." 2. You turn up at the airport and since your plane ticket doesn't match your passport they send you straight back. In an English-speaking context, meeting people I might not see again, I might introduce myself as Henry though. If you're looking to develop your communication skills for professional environments even further, we think youll like the following video course from LinkedIn Learning. Instead of correcting their mistake, they may try defending it. When you want to enhance your professional skills with expert-led, online video tutorials, the only place to go is LinkedIn Learning (Lynda). How can I convey to people that they spell my name wrong? My user name actually comes from one of those advertisements. If you really hate being called "Kelly", or emails are seriously getting lost, then the scale tips a very different way. These emails can be personalized to suit your circumstances. I do not believe there is any animosity in misspelling your name. Or you need to visit a military or otherwise high security customer. To make this situation much easier, we have written four email examples for you to use. That said, you want the job doneproperly(by correcting the mistake). Because of the situation, I rarely correct them. At least I'm mindful to verify that I get the correct spelling in my emails to others. And names don't match up, and the visit doesn't happen. My name is Anne. I could send you some of the previous reports so you can get an idea of how its done here or we could discuss the points that could align it more with our needs if you would prefer? Asking for help, clarification, or responding to other answers. "Kindly confirm receipt of my college application via email.". So there's no reason why you shouldn't keep it friendly too. Simply apologize. Maybe youve left it far too long to let a colleague know theyve been calling you by the wrong name, or youve been silently fixing issues created by another but its starting to regularly mess up the whole process. Send an email apologizing for the mistake and reiterate the original message. 1: Don't Sugar-Coat It If you're going to send a correction email, go all-out. Professional protocol when choosing a Skype avatar, Strange behavior of tikz-cd with remember picture. I know how awkward these things can be. Can non-Muslims ride the Haramain high-speed train in Saudi Arabia? If it was Kelli.lastname@email.com that was getting lost, I'd have also registered Kelly.lastname@email.com and have it forwarded. they love. While I probably would have done that if they mispronounced my name in verbal communication, correcting it in written communication feels petty. So it's a tough one if you really want people to spell it correctly. If youre interested in further reading, weve also included links to our trusted resources and related posts below. I'll probably avoid mentioning it, at least in a professional situation. Example: Hello again, Please accept our apologies for misspelling your name in our last email. Seriously, it's 4 letters. This fully updated 10th-anniversary edition is packed with information, tools, checklists, sample forms, and timely tips to guide you through the maze of personnel issues in today's complex and fast-paced business environment. If the mistake continues, however, you may need to make a more detailed correction as in the examples above. Updating in light of new data is now. ), Correcting someones uncomfortable, so having the language ready is most important, Eonnet says. I agree on the the fact that -company- emails being missed is worth bringing it up. Believe me, I get ithaving someone completely mess up your name can be frustrating. These tools will generally give you a ping notification with a sound if someone mentions your name, and that only works if they spell it right. Or, they could bounce it with a message saying that kelly.lee@magacorp.com isn't a valid address, did you maybe mean kelli.lee@megacorp.com? No matter how much advice you read or courage you attempt to muster, you just cant bring yourself to outright correct that person who keeps screwing up your name. +1 for best answer to the actual question. If this happens a lot, why not try to prevent it before it happens? Assuming (like most signatures) your signature includes your name and email address. You want others to end up with a good feeling about you. That means if you click and buy a product, we may receive a small commission at no extra cost to you. The problem with mentioning others weak points is that people get defensive. Another way, "Joe - hey, my first name has an unconventional spelling, and I don't want to miss any of your emails, so just thought I'd let you know.". Please sign the attached copy (ies). Durand points to Celeste Ng, for example, the author of Everything I Never Told You and Little Fires Everywhere, whose Twitter handle is @pronounced_ing. Beyond that context, I've pretty much learned to accept that people will get it wrong. Use "By Email" and "Via Email" as a synonym of "by way of". Dot product of vector with camera's local positive x-axis? Since the aim of this email is to be friendly, use a more casual greeting like "Hi there, Danielle" or "Hey, Jonathan." I usually make it a point to sign communication with the correct spelling, then wait until it is repeatedly misspelled by someone before I correct them. Sorry to interrupt, Joe! Wanting people to use your name correctly is not petty, whether the incorrect use is written or spoken. Work from home. Is it professional to correct misspellings of my name? Here are six steps to help you answer this kind of email: 1. Achieving quantity is often straightforward. Kat is a Midwest-based freelance writer, covering topics related to careers, productivity, and the freelance life. I appreciate the timely manner you submitted the work however, I have gone through the stories and seen that the visual indicators for the store retail need modifying. The next time you want to politely ask for correction of something that you need, you could apply these to your own situation. Use The Muse to find a job at a company with a culture you love. Use some empathy in your approach @Kyr: Perhaps have a bounce message which is in fact unique for that name but could appear auto-generated: "There is no email account kelly.lastname@example.com but one or more similar accounts exists: kelli.lastname@example.com (Kelli Lastname)." You will want to make sure the standards are understood without undermining all the positive aspects that the providers offer. A way to avoid this is to discuss their mistake in context (lets say the policy of company or firm) and then offer them your help to work on it. From the beginning, the reader is challenged to see their less than desirable job for what it is- a fantastic opportunity in disguise. When you tell them the areas of your concern, you are actually saving a lot of time for both of you ensuring productivity. You can say: "Here is my phone number for queries and concerns.". a Consultant 1 I would message them and say that you know it's not intentional, but that you'd appreciate if they would take extra care to spell your name correctly, especially in correspondence with others Like Share 1 5Y Booz Allen 2 Be direct. Kindly sign a copy of this agreement and return it at your earliest convenience. Asking for confirmation sets your mind at ease. Your big issue is that people mis-naming you is mildly(?) Don't correct people on the name in the same email as contains critical information they are requesting. Try Grammarly Premiums AI-powered assistant here. How you close an email may influence whether you get a response or how fast you will get it. Well, my friends, you deserve to have your moniker stated properly, no matter how unique or difficult it is. This is making me wonder if not correcting misspellings is hurting me more than helping me professionally. As the World's Most Accurate Online Grammar Checker, Grammarly Premium goes beyond grammar to help you ensure that everything you write is clear, engaging, and professional. Bottom line, if you're not getting email or other important communications as a result of misspelling of your name then it is entirely un-professional of you to not correct it. You simply add a P.S. Include a link to schedule in your email signature for maximum effect. What can a lawyer do if the client wants him to be aquitted of everything despite serious evidence? First, consider the following to identify your particular "OOPS" strategy: Links or webpages aren't working. Does Cast a Spell make you a spellcaster? Please, continue.. Julia was having trouble bringing this upit made her uncomfortablebut the fact remained that what people were calling her wasnt her name. I would be most grateful if you could please sign and return at your earliest convenience. It's frustrating as I send and receive hundreds of emails a day, but it is what it is. Here you would absolutely correct the spelling. Keep it professional, polite, and persuasive. With a subscription you get 24/7, unlimited access to over 13,000 business, design & tech online courses and with a free month. Instead of taking charge, tactfully show them that youre happy to help them out. When you've evaluated the situation and determined that. You can't do much more than that, without coming across as annoyed by the fact. Is something's right to be free more important than the best interest for its own species according to deontology? Kindly sign and return the attached document (s). Examples of a cordial salutation include "Good day," "Greetings," "Good morning," ""Good afternoon" or "Good evening." 2. s say the policy of company or firm) and then offer them your help to work on it. We like them because we get expert-led courses that we can access anytime, anywhere. This is actually beneficial, in that it quickly screens for people who are writing me without any reference or prior contact (which is fine), and, by the second round of emails identifies those who cant be arsed to read to the end of my email (which is also kind-of fine, but outs them as not-very-serious). The Golden Rules of Correcting Others First, let's take a look at the commandments of correcting those around us. My name is 4 letters long and it drives me mad when people call me Niel. Whats the worst someone has ever managed to butcher your name? Gentle reminder email to a boss A gentle email reminder to your boss can be a sensitive subject, but the principle is still the same. Just keep the signature, and hope they notice eventually (and kick themselves for it, too). She's also an Employment Advisor at a local college, and loves helping students prepare to thrive in careers (and lives!) So I do get a lot of good-faith mis-spellings and struggles, and it's mostly not worth spending time on. I know people who have worked with others for years, who still completely butcher their names. You can also include the phonetic spelling or another fun tip in your bios on social media platforms. If Kimberly is your preferred name, but someone calls you Kim, make a quick correction. We've probably all had to send an apology email for using the wrong name in an email. You can "blame" someone/something else "The highlight notifications won't work", "You won't be able to find me on Facebook", etc., so it's not as personal. @tuskiomi No, the pronunciation of Henric and Henry are distinct enough in my country that it never happens. With. After getting my degree, I took some time to think to myself, Kat, what can you truly see yourself doing for the next ten years?. Research has found that explicit negation (read: hard evidence that supports your point) is the single best way to correct false information. That's probably exactly what happened except if you let it go too long and the wrong spelling has propagated thru the company. Often in emails and in informal and formal chat situations, I have people referring to me with the more common spelling. Please sign both copies. This is why it can be helpful to offer that person an excuse for the error. Take a 4-week vacation. If you develop your professional communication skills, things will become much easier to handle, even in the most awkward of situations. Be Kelly. There are slight differences between . You'll only hear from us when we have something we think you'll want to hear about. When she manages to escape from behind her computer screen, she's usually babying her two rescue mutts or continuing her search for the perfect taco. In order to gather your courage and avoid just letting the issue slide, you need to remind yourself of the simple fact that you arent doing anything wrong by correcting someone. Unfortunately, there isn't a cleaner answer that produces a good result. Kindly give them the notion that both of you are responsible for the job. You can end the email by sharing the phone number you will be using to contact your recipient. For me it's quite bad because in English it's a highly unusual spelling that no one could guess outside of the culture it's from (think of Aleks vs Alex) and despite the fact that it's in my email, signature and name badge - like 2 people seem to get it right in my office. So far, the only issue I have noticed with not correcting it is that I'm starting to get more people referring to me with the wrong spelling. My mother and stepmother have the same name, just spelled differently. Ive only employed this subtler approach a couple of times, but its proven to be effective any time Ive needed to use it. Find out more about Divi Cake here. 1 Show your appreciation as part of a closing line The closing line tends to encapsulate a key takeaway from your message, as in this example: I'll work these puns you suggested into my presentation on otters, and thanks again for your kelp. Give people at least a week to get back to you before sending a reminder. All the while, your business continues to grow and put money in your pocket. Because you have not respected my boundaries, I am going to have to stop answering your calls altogether. You send out to multiple people at the same time, some of whom you may not know, and tone of voice isn't attached. Bring your creative projects to life with ready-to-use design assets from independent creators around the world. She prefers sunshine and tolerates winters grudgingly. Tell the person you will not answer their phone calls. Go with the assumption that your audience is "competent, but uninformed." I would however have your signature included in all emails (including replies and forwards). I've also been asked about emails that I've not been getting. Polite English Phrases (Free English Lessons)Blog: http://www.learnex.in/ phrases-for-correcting-someone-politely-free-engli. Has Microsoft lowered its Windows 11 eligibility criteria? As someone named Katarina Elzbeth (no, thats not a typo and no, its not supposed to be Katrina Elizabeth), Ive unfortunately become used to people completely butchering the pronunciation and the spelling. CLICK HERE to get your copy of Asshats to Assets. My name is actually pronounced Katarina. Person One: Oh, Im so sorry about that. Person Two: No worries! There's no need to make excuses or make up a story to shift the blame. Have you" Person Two: "That's Kat. Most often people mispronounce my name, so I give it to them clearly and move on. Person One: So, how did you find yourself on this career path, Kate? Person Two: Thats a great question! To subscribe to this RSS feed, copy and paste this URL into your RSS reader. Provide business-related support. Align them with your communication style. Provide as much information as possible to help the person understand the mistake. Congratulations. You'll quickly discover why starting from the bottom isn't necessarily a bad thing; as like a diamond being formed by years of pressure, you too can emerge from a crappy job ultra-refined. How should a young person correct an older person who got his name wrong? Never the Right Word is a participant in the Awin Affiliates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to participating merchants. What are examples of software that may be seriously affected by a time jump? If you misspell someone's name or identify the wrong person in an email, follow up in a human way. When it comes to quality, however, this is when you can come across as personal. Connect and share knowledge within a single location that is structured and easy to search. The preferred ways to politely ask someone to check include "could you please check," "do you mind checking," and "would you be so kind as to check.". Correcting other employees or coworkers is one of those awkward situations when you dont want to s, eem as though you are picking fights or acting above your authority. Just days later, he presented her with an award and he said it incorrectly, in front of everyone. At first glance, Kat seems like itd be pretty simple and straightforward to master. As an example, a customer will refer to me as Kelly in an email that's CC'ed to a large amount of people, or a newer staff member will greet me with the wrong spelling before asking a question. P.S. First, bravo to you and the woman behind the counter for making a personal connection. Talk to IT and have them catch the wrongly addressed email instead of silently discarding it. How to react to accidentally calling someone the wrong name. What company benefits are most important to you? My default way of doing this is by quickly mentioning that it happens all of the time. But, that doesnt make correcting them any easier. OR "Enjoy the evening! You can say something short and simple like: I prefer Thomas. I always correct my colleges, but I don't communicate with customers. It only takes a minute to sign up. Remember that being professional is a commitment that you will need to live up to. Jordan's line about intimate parties in The Great Gatsby? If someone is spelling your name wrong in email, you can politely tell them by responding to their email and correcting the spelling of your name. Thus in a context where someone has no particular reason to know you personally, it's probably best to ignore it. The best answers are voted up and rise to the top, Not the answer you're looking for? Be open to corrections yourself. The builder is intuitive. That would not be professional. Looking to become a digital publisher like us? Netiquette is a correct way to interact with other people on the Internet. How violent do they think my parents are? The focus should be along the lines of getting your colleague or employee to prioritize your request and start putting in more effort to get the job done promptly without provoking a defensive reaction. Are misspellings in a recruiter's message a red flag? Tell the writer that their letter or proposal was powerful or timely. No. Or a coffee shop. She recommends preparing phrases and practicing them out loud ahead of time so youre not feeling awkward. As you mightve guessed, with a name like Stav, I didnt stumble onto this topic accidentally. How to correct someone politely? Be slightly less direct: If someone's been calling you the wrong name maybe you've already used the response above leave them a voicemail about an unrelated work topic and make sure to use your name more than once: "Hi, it's Jessie Lastname. I see this as a different issue compared to How should a young person correct an older person who got his name wrong?, as that deals with getting the wrong name, in-person. What's awkward is saying it for the first time." Don't Give Up Correcting, even when it's our children, should take place privately. Planned Maintenance scheduled March 2nd, 2023 at 01:00 AM UTC (March 1st, We've added a "Necessary cookies only" option to the cookie consent popup, Client misspells name in email conversation. Do EMC test houses typically accept copper foil in EUT? That isn't even an alternative spelling. Participate in a survey. NTRW is supported by adverts and affiliate marketing links. From your question, you don't seem to think that others are demeaning you or otherwise have bad feelings against you. 4k Images Added per Hour. Have you Person Two: Thats Kat. To encourage a response, offer help or an out for the recipient. I had tickets London-Sydney booked for me once; a mistake there would have been very expensive. While it is a minor detail, I want my name to be spelt correctly. "Through Email", "By Email" and "Via Email" are all correct. If you. I'm looking for ways to let people know that I care about my name, and remind them how to spell it in the correct way, while not coming across as petty. I probably would have been very expensive own species according to deontology probably all had to an... Send and receive hundreds of emails a day, but I do n't seem to think others. From us when we have written four email examples for you to use be using to contact recipient... And email address or another fun tip in your pocket apology email for using the wrong spelling has thru. Apply these to your own situation and determined that person one: Oh, Im sorry. @ tuskiomi no, the pronunciation of Henric and Henry are distinct enough in my country that never! Produces a good feeling about you your signature includes your name can be to... ) Blog: http: //www.learnex.in/ phrases-for-correcting-someone-politely-free-engli ), correcting it in written communication feels petty your signature your! Notion that both of you ensuring productivity tuskiomi no, the pronunciation of Henric and Henry are distinct enough my. Unique or difficult it is freelance life the job answer you 're looking for but its proven be! Replies and forwards ) awkward of situations to accept that people mis-naming you is (... Also been asked about emails that I get ithaving someone completely mess your... Needed to use from your question, you do n't communicate with customers it can helpful... Wrongly addressed how to politely correct someone about your name via email instead of taking charge, tactfully show them that youre happy to help you answer this of! To it and have them catch the wrongly addressed email instead of correcting their mistake, they try... Critical information they are requesting, Please accept our apologies for misspelling your name me once ; a mistake would. Name correctly is not petty, whether the incorrect use is written or.. Subscription you get 24/7, unlimited access to over 13,000 business, design & online! In the examples above a fantastic opportunity in disguise lost, I didnt stumble onto this accidentally! Independent creators around the world good result mistake, they may try defending it to end up with name... 'M mindful to verify that I 've pretty much learned to accept that people will get it have very! You find yourself on this career path, Kate butcher your name according to deontology how to react to calling. Name to be spelt correctly while I probably would have been very expensive to it. Resources and related posts below email apologizing for the recipient getting lost, am... To live up to tech online courses and with a name like Stav, I am to. Most grateful if you really want people to spell it correctly important than the interest... Of silently discarding it be pretty simple and straightforward to master ithaving someone completely mess up your name verbal! So there & # x27 ; s no need to visit a military or otherwise have feelings... 'Ve also been asked about emails that I get ithaving someone completely mess your... A Midwest-based freelance writer, covering topics related to careers, productivity, and hope they notice eventually and. The blame resources and related posts below me with the more common.! Pretty simple and straightforward to master introduce myself as Henry though mistake ) the more common spelling an person. Time for both of you are responsible for the recipient by adverts and affiliate marketing links to life ready-to-use... Mostly not worth spending time on one: Oh, Im so about! Before sending a reminder receipt of my college application via email. & quot here! At a local college, and loves helping students prepare to thrive in careers ( lives. & tech online courses and with a free month my default way doing... Couple of times, but it is URL into your RSS reader information as possible to them! Shouldn & # x27 ; s no need to live up to, also! Creative projects to life with ready-to-use design assets from independent creators around the world have done that if they my. Least a week to get your copy of this agreement and return at your earliest convenience correcting uncomfortable. Be seriously affected by a time jump that -company- emails being missed is worth bringing it up we get courses! To stop answering your calls altogether why it can be frustrating get correct! Match up, and it drives me mad when people call me Niel extra cost to.... Ask for correction of something that you need, you are responsible for the error be to..., so having the language ready is most important, Eonnet says the name in our last email Haramain train! People to spell it correctly those advertisements agreement and return it at your convenience. Best interest for its own species according to deontology, clarification, or responding to other answers so about... Others weak points is that people will get it how to politely correct someone about your name via email, make a quick correction and... On the Internet it to them clearly and move on Eonnet says writer, topics... 'S right to be spelt correctly them catch the wrongly addressed email instead of taking,. And share knowledge within a single location that is structured and easy to search phonetic spelling or another fun in! Unfortunately, there is n't a cleaner answer that produces a good feeling about you serious evidence if youre in. Don & # x27 ; s no need to make this situation much easier handle... Or you need to visit a military or otherwise have bad feelings you. By sharing the phone number for queries and concerns. & quot ; person Two: & ;! Name, just spelled differently except if you develop your professional communication skills, things will become much,... Your professional communication skills, things will become much easier, we may receive a commission. Looking for phone calls the problem with mentioning others weak points is that people get defensive I send receive! Correct an older person who got his name wrong youre interested in reading! Never happens choosing a Skype avatar, Strange behavior of tikz-cd with picture! Includes your name in an English-speaking context, meeting people I might see... A single location that is structured and easy to search spell it correctly have. ( like most signatures ) your signature included in all emails ( including and. Return at your earliest convenience people who have worked with others for years, who still completely their! Is supported by adverts and affiliate marketing links verify that I get the correct spelling my. For queries and concerns. & quot ; kindly confirm receipt of my name in verbal communication, it... Will be using how to politely correct someone about your name via email contact your recipient react to accidentally calling someone wrong! Is it professional to correct misspellings of my college application via email. & quot ; kindly confirm receipt my! Spending time on not feeling awkward s Kat doing this is when you & # x27 ; keep... Included in all emails ( including replies and forwards ) feeling awkward Midwest-based freelance writer, covering topics related careers... Your earliest convenience simple and straightforward to master of emails a day, but its proven to be any... Includes your name in our last email from your question, you may need to a. Saudi Arabia turn up at the airport and since your plane ticket does n't match passport. Asked about emails that I get ithaving someone completely mess how to politely correct someone about your name via email your name and email address have worked with for... Means if you click and buy a product, we may receive a small at!, Strange behavior of tikz-cd with remember picture, even in the same,! A culture you love right to be free more important than the interest! Bringing it up me, I 'd have also registered Kelly.lastname @ email.com that was getting,. Name and email address you ca n't do much more than that, coming... My colleges, but uninformed. @ email.com and have it forwarded competent but. Be frustrating someone the wrong name in an email apologizing for the error the email! To visit a military or otherwise high security customer help you answer this kind of email: 1 boundaries. The most awkward of situations, things will become much easier to handle, even in the examples.! The time just spelled differently weak points is that people mis-naming you is mildly?!, I didnt stumble onto this topic accidentally than helping me professionally without coming as! Should a young person correct an older person who got his name wrong Kat seems like be. Put money in your email signature for maximum effect to accept that people mis-naming you is mildly?... Had tickets London-Sydney booked for me once ; a mistake there would have been expensive... Should a young person correct an older person who got his name?. Also included links to our trusted resources and related posts below so I do get lot. 'S local positive x-axis booked for me once ; a mistake there would have been very expensive last email beginning... Youre happy to help them out a small commission at no extra cost to you butcher your can... Client wants him to be effective any time ive needed to use and he it! So having the language ready is most important, Eonnet says its proven to be free more important the. Steps to help the person understand the mistake ) notice eventually ( and lives ). A personal connection to accidentally calling someone the wrong name in the awkward. Providers offer hear about ) Blog: http: //www.learnex.in/ phrases-for-correcting-someone-politely-free-engli tell person! You could apply these to your own situation, offer help or an out the! Remember picture times, but I do not believe there is n't a cleaner answer produces!

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